Empower Your People.
Assurance that your association is always visible, reachable, and connected to your community. The tools, the team and the facilitation needed for holding professional, productive and effective meetings that get results.
Imagine having all the information needed for an Annual General Meeting at your fingertips. As your side-kick in board and committee meetings and AGMs, we assist in using volunteer time wisely, and provide the tools necessary for board and committee members to maximize their contributions and achieve desired results.
Preserve your “institutional memory” and guarantee continuity in the operation of your organization, no matter what the natural state of your organization during board member turnover and volunteer acquisition and attrition. Most importantly, we are a friendly, professional staff dedicated to conveying the right image for your organization.
We take time-intensive tasks off your hands, including:
Timely communication
Quick turn around on membership questions and renewal
Answering phones
Organize meeting logistics, obtain favourable rates from teleconference providers, hotels and other venues
Provide all materials to the meeting participants in a timely manner
Collect RSVPs to ensure a quorum is present at meetings
Organize and prepare meeting reports
Ensure your meeting complies with your governing legislation and best governance practices
Manage your elections process, including proxies, in accordance with the governing legislation and your by-laws and policies
Prepare and distribute a notice of meeting and the necessary support materials (agenda, audited or reviewed financial statements, etc.)
Attend the meeting, record and circulate meeting minutes or notes in a timely fashion once approved by the meeting Chair
Follow-up on action items set in meetings